SMP Kolkata Senior Assistant Secretary Recruitment 2026 – Apply Offline

Syama Prasad Mookerjee Port, Kolkata is filling 2 posts of Senior Assistant Secretary in its General Administration Department at the Kolkata Dock System. The posts are filled by deputation or absorption, and only officers of Major Port Authorities can apply. The pay is in the IDA pattern scale of Rs. 50,000 to Rs. 1,60,000. The application must reach the Secretary of the Port in Kolkata by post on or before 30 October 2026, which is one day away.

SMP Kolkata Senior Assistant Secretary Recruitment 2026 Overview

The official notification does not specify the application fee or the selection process.

About SMP Kolkata

Syama Prasad Mookerjee Port, Kolkata, formerly Kolkata Port Trust, is a Major Port Authority with its office at 15, Strand Road, Kolkata-700 001. The two vacancies are in the General Administration Department of its Kolkata Dock System. The circular was sent to the Secretaries of all Major Ports.

SMP Kolkata Senior Assistant Secretary Vacancy Details 2026

The circular also gives the older scales for the post: Rs. 20,600 to Rs. 46,500 (pre-revised, as on 01.01.2007) and Rs. 10,750 to Rs. 16,750 (pre-pre-revised, as on 01.01.1997). The post is a Class I post and is classified as a "Selection" post. According to the Recruitment Rules, 2 of the 4 existing posts of Senior Assistant Secretary / Senior Assistant Secretary (Public Relations) will be designated as Assistant Secretary Grade-I / Assistant Secretary (Public Relations) Grade-I. The other 2 will be designated as Senior Assistant Secretary. These Recruitment Rules are marked "Yet to be Gazette Notified".

SMP Kolkata Senior Assistant Secretary Eligibility 2026

Who can apply

Deputation or absorption is open to officers of a Major Port Authority who hold one of the following:

• an analogous post, or
• the post of Assistant Secretary Grade I / Assistant Secretary (Public Relations) Grade-I in the scale of Rs. 50,000 to Rs. 1,60,000 (pre-revised Rs. 9,100 to Rs. 15,100), with 5 years of regular service in the grade.

Eligibility is checked as on 30 October 2026, the last date for applications.

Age limit

The Recruitment Rules set an upper age limit of 35 years for direct recruitment. They state that this age limit does not apply to promotion, absorption or deputation.

Educational qualification

Essential: a degree in any discipline from a recognized University. The Recruitment Rules state that this qualification also applies to candidates coming on deputation or absorption.

Experience

For direct recruits, the rules ask for five years of experience in the executive cadre in General Administration, Personnel, Industrial Relations and similar fields in an Industrial, Commercial or Government Undertaking. This experience condition does not apply to deputation or absorption. Deputationists need the 5 years of regular service in the grade described above.

Desirable

• Post Graduate degree / diploma in Personnel Management, Industrial Relations, Social Work, Labour Welfare or allied subjects, or a Degree in Law from a recognized University/Institution.
• Post Graduate Diploma in Public Relations / Mass Communication, Journalism, with two years of experience in the executive cadre in the field of Public Relations.

For the full eligibility conditions of the post, see Annexure-I of the official notification.

Pay and Allowances on Deputation

Within one month of joining the Kolkata Dock System, the officer chooses one of two options. The first is pay in the scale of the post at the Port. The second is basic pay in the parent organisation's scale plus deputation allowance.

The deputation allowance ceilings rise by a further 25% each time Dearness Allowance goes up by 50%. If the officer is covered under NPS, SMPK pays the employer's contribution. SMPA also bears a gratuity contribution of 4% of basic pay plus applicable DA. An officer who keeps the parent pay scale gets LTC under the parent organisation's rules, and SMPK pays for it.

Service Conditions

• Deputation is for three (03) years from the date the officer takes charge, and it can be extended by up to two (02) more years.
• The Recruitment Rules give a probation period of 2 years for the post.
• Leave rules of the parent organisation continue to apply, but SMPK keeps the leave account and sanctions the leave.
• If a departmental inquiry is started during deputation, SMPK may send the officer back to the parent organisation.
• SMPK can end the deputation early after giving three months' notice. In exceptional cases it can do so without notice.
• Any matter not covered by the terms is governed by SMPK's rules. Any relaxation of the terms needs SMPK's prior approval.

Important Dates

How to Apply for SMP Kolkata Senior Assistant Secretary Recruitment 2026

1. Download the circular and its annexures from the official notification (PDF).
2. Fill in the application form at Annexure-III and paste a 3.5 cm x 3.5 cm photograph on it. Do not show a pay scale granted under MACPS as regular service in the grade.
3. Get your Head of Office to issue the certificate at Annexure-IV, and get the CVO or HOD to fill in the vigilance particulars at Annexure-V.
4. Send the application through your parent port. Write "Application for the post of Sr. Asst. Secretary on deputation / absorption basis" on the envelope.
5. Post it to: The Secretary, Syama Prasad Mookerjee Port Kolkata, 15, Strand Road, Kolkata-700001, so that it arrives on or before 30 October 2026.

If you send an advance copy, the application through proper channel must still arrive by 14 November 2026, or your candidature will not be considered. The Port will reject incomplete applications and applications that arrive late.

Documents to enclose

• Certified copies of ACRs/APARs for the last 5 years (2020-2021 to 2024-25). Each page must be attested by an officer not below the rank of Dy. HOD.
• Attested copies of certificates of educational qualification and of present and past work experience, verified by the forwarding port. For officiating, ad-hoc or pro-forma appointments, give the details of regularisation.
• Administrative / No Objection Certificate from the competent authority of your port (Annexure-IV).
• An undertaking that you will not withdraw your candidature if selected.
• Vigilance comments / clearance certificate (Annexure-V), in the format of CVC Circular No. 01.03.2026 dated 12.03.2026.
• Two self-attested passport size photographs.
• Details and documents of any major or minor penalty imposed in the last 10 years, sent by the forwarding authority.

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